Availability calendar
See what is booked and what is free across all your equipment on one calendar.
For tool, camera, and party rental shops
Book gear without double bookings
Manage bookings, see availability at a glance, collect deposits, and note condition at checkout and return.
No credit card required to start. Cancel anytime.
0
double bookings
2condition checks per rental
1calendar for all gear
Live availability calendarDamage deposit trackingCondition notes both waysBuilt for small shops
The problem
A paper calendar cannot keep up with real demand
When bookings live in a notebook or a group chat, two customers reserve the same camera for the same weekend, and someone goes home disappointed. Deposits get forgotten and damage goes uncharged.
GearRentr keeps every item on one live calendar, so you always know what is free. Deposits and condition notes travel with each booking, protecting your gear and your reputation.
- No more overlapping reservations
- Deposits that are easy to track
- Fair charges backed by condition notes
- A clear view of what is available
Features
Built for equipment rental booking
GearRentr stays focused and does this one job extremely well.
Double booking guard
The system blocks overlapping reservations so the same item cannot go out twice.
Damage deposits
Record a deposit on each booking and track whether it is held or returned.
Checkout notes
Log the condition of an item when it leaves, with photos if you want them.
Return notes
Compare condition on return so you can charge fairly for real damage.
Customer records
Keep contact details and rental history for each customer in one place.
How it works
Set up in minutes
Three steps from sign up to real value.
1
List your gear
Add each item you rent so it appears on the availability calendar.
2
Take bookings
Reserve dates for a customer, collect a deposit, and note condition at checkout.
3
Check it back in
Log return condition, compare against checkout, and release or apply the deposit.
Pricing
Simple, honest pricing
Start small and grow when you are ready. No ads, no reselling your data, no surprises.
Shop
$25
per month
For a small shop getting organized.
- Up to 50 items
- Availability calendar
- Booking management
Most popular
Growth
$49
per month
For busy shops with deposits and condition tracking.
- Up to 250 items
- Damage deposits
- Checkout and return notes
- Customer records
Fleet
$99
per month
For larger operations with big inventories.
- Unlimited items
- Team access
- Export and reports
- Priority support
Every plan includes email support and a 14 day money back guarantee.
Built and maintained by
Julien Jimenez
Written with small rental operators in mind, from tool libraries to camera shops, who need bookings that hold up on a busy weekend.
FAQ
Questions, answered
Does it prevent double bookings?
Yes. Overlapping reservations for the same item are blocked, so you never rent one piece of gear to two customers at once.
Can I track deposits?
Yes. Each booking can carry a deposit that you track as held or returned.
Can I record condition?
You can log checkout and return condition, with photos, so damage charges are easy to support.
Does it process card payments?
No. GearRentr manages bookings and deposit records, but you collect payment through your own method.
Can I see everything on one calendar?
Yes. All your equipment appears on a single availability calendar so scheduling stays simple.
Can I keep customer history?
Yes. Each customer has a record with contact details and their past rentals.
Book gear without double bookings
Equipment rental booking and availability. Start today and see the difference in your first week.
Start free